What is Groupware?

Groupware is an application software designed to help a group of people work together on a shared task. (definitions of groupware)

Google has a timeline of groupware for those who are interested in its timeline.

The overview, origins, background, and implementation of groupware can be found and well-explained on wikipedia.

Some functions of groupware: calender and scheduling, application and document sharing, collaborate discussions, instant messaging and email, workflow and voting, video and voice capabilities.

Two primary categories of groupware (credit goes to Usability First for the two primary categories):

  1. Groupware allows users to work together at the same time (“realtime” or “synchronous” groupware) or different times (“asynchronous” groupware)
  2. Groupware allows users to work together in the same place (“colocated” or “face-to-face”) or in different places (“non-colocated” or “distance”).
Some advantages and benefits of groupware can be found at,,, and

Examples of groupware are Lotus Notes and Microsoft Exchange.

Some clips of groupware on YouTube:
 Some open source groupware:
  • Zimbra - Zimbra has a product called Zimbra Collaboration Suite (ZCS) that has email, calender, document storage, instant messaging, and more.
  • Jetspeed - Jetspeed uses Java and XML to provide an "Open Source implementation of an Enterprise Information Portal."
  • OpenACS - OpenACS, the foundation for many products and websites, is a toolkit for web applications.
  • The Web Information Gateway - TWIG is a Web-based groupware suite written in PHP. (definition from their website)
  • GroupOffice - It has a "your office online" slogan, so it is probably an online office.
  • phpGroupWare - phpGroupWare is a fully featured, web based messaging, collaboration and enterprise management platform. (definition from their website)
  • Metadot - Metadot is a leading open source portal and content management software used to create websites, intranets, extranets, project and team spaces anyone can use. (definition from their website)
  • Citadel - Citadel is a turnkey open-source solution for email and collaboration. (definition from their website)
  • PHPProjekt - PHProjekt is development team that developed an "Open Source Project Management Suite" called PHProjekt.
  • hipergate - Hipergate is an open source CRM and groupware.
  • more.groupware - The project by Marc Logemann.
  • weborganizer - WEBO is an open-source groupware built on PHP & MySQL and providing Calendar, Contacts, Tasklist, and Portal page features grouped in modules. (definition from their website)
  • Outreach Project Tool - OPT is a PHP web-based generic project development virtual common place offering easy access to project information such as tasks, requests, e-mail, trouble tickets, documents plus a couple of other features. (definition from their website)
  • ThetisCore - Sysphonic is a specialized brand to offer and realize innovative softwares for next-generation. (definition from their website)

External links about groupware: